1. General Agreement
This Agreement governs the provision of professional DJ services (“Services”) by Maestro Beats (“The Company”) to the client(s) identified in the booking documentation (“The Client”). By confirming a booking (electronically or in writing), The Client agrees to be legally bound by these Terms and Conditions.
2. Service Area and Travel
The Company primarily provides Services within the states of New York (NY), New Jersey (NJ), and Connecticut (CT).
- Travel Fees: Events located outside a 75-mile radius from New York City may incur additional travel and/or accommodation fees, which will be clearly outlined in the final service agreement.
3. Booking and Payments
A. Booking Confirmation
A booking date and time is reserved and confirmed only upon the Company’s receipt of both:
- A fully executed (signed or electronically confirmed) service agreement.
- A non-refundable retainer fee, as specified below.
The retainer secures the event date and time and will be credited toward the total service balance.
B. Payment Schedule
- Retainer: A 50% retainer fee is due upon booking to confirm and secure the date.
- Final Balance: The remaining 50% balance is due on the event date.
C. Payment Methods
The Company accepts online payment methods for the retainer and balance, including, but not limited to, credit cards, Zelle, debit cards, PayPal, bank transfers, and digital checks. All payments must be processed in U.S. Dollars (USD).
4. Cancellation and Rescheduling Policy
A. Client Cancellation & “Retainer”
If The Client cancels the event, the following policy applies:
| Event Type | Cancellation Notice Received | Refund/Credit Applied |
| Wedding | 45 days or more before event date | Full refund of the retainer. |
| Wedding | Less than 45 days before event date | Full Credit (equal to retainer amount) toward a future booking. |
| Other Events | 30 days or more before event date | Full refund of the retainer. |
| Other Events | Less than 30 days before event date | Full Credit (equal to retainer amount) toward a future booking. |
- Credit Option: Any credit issued must be used for a future booking with The Company within one (1) year of the original event date and is subject to The Company’s availability.
- Late Cancellation: Made less than stipulated days above before the event will result in forfeiture of the deposit. Or at Maestro Beats’ discretion, partial credit may be extended if the date can be successfully rebooked by another client.
B. Company Cancellation
In the unlikely event that Maestro Beats must cancel a booking due to unforeseen circumstances (e.g., severe illness, critical equipment failure, or accident):
- The Maestro Beats will provide a full refund of all payments made, including the retainer.
- The Company will also make reasonable efforts to assist The Client in finding a suitable replacement DJ from its reputable network, though this is provided as a professional courtesy and is not a contractual obligation.
5. Client and Venue Responsibilities
The Client is solely responsible for ensuring the following conditions are met:
A. Setup Space and Safety
- Performance Area: Providing a safe, stable, level performance area that is adequately protected from weather and elements.
- Power Supply: Ensuring access to a minimum of two separate, dedicated 20-amp electrical outlets located at or near the designated performance area.
- Venue Compliance: Informing the venue management and/or event coordinator of Maestro Beats’s requirements (e.g., load-in/out times, setup space, power needs).
- Point of Contact: Designating a single, accessible point of contact for Maestro Beats for the duration of the event.
B. Conduct and Liability
- Professional Behavior: The Client and all event attendees are expected to behave respectfully toward Maestro Beats’ staff and equipment. Any form of harassment, misconduct, or disruptive behavior may result in the immediate suspension of performance without refund.
- Equipment Protection: Only Maestro Beats personnel are authorized to operate or handle the DJ and sound equipment. The Client assumes financial responsibility for any and all damage to Maestro Beats’s equipment caused by The Client, their guests, or other third parties hired by The Client.
- Third-Party Actions: Maestro Beats is not liable for the actions of guests, other vendors, or third parties that may interfere with or disrupt the Services.
C. Sound Level Compliance
Maestro Beats will strictly respect and comply with all venue sound ordinances, noise restrictions, and legal volume limits. The Client acknowledges that if volume limitations are enforced by the venue or authorities, Maestro Beats cannot be held responsible for any perceived reduction in sound quality or volume.
9. Equipment Guarantee and Maintenance
Maestro Beats guarantees to arrive with professional-grade, well-maintained equipment necessary to execute the contracted Services.
- Backup Provision: Maestro Beats commits to having readily available backup equipment for all critical components (e.g., mixer, laptop, or primary speaker) to ensure continuous music and performance in the event of an unforeseen equipment malfunction.
- Maintenance: All equipment used is regularly maintained and tested prior to the event date.
10. Force Majeure
Maestro Beats shall not be liable for any failure to perform its obligations under this Agreement if such failure is a direct result of circumstances beyond its reasonable control, including but not limited to: Acts of God (e.g., fire, flood, natural disaster), war, government sanction, terrorist activities, labor disputes, strike, embargo, or interruption or failure of electricity or essential services.
11. Limitation of Liability
Maestro Beats’ maximum liability for any and all claims arising from this Agreement is strictly limited to the total amount paid by The Client for the Services. Maestro Beats shall not be liable for any indirect, incidental, or consequential damages.
12. Governing Law and Entire Agreement
- Governing Law: This Agreement shall be governed by and interpreted in accordance with the laws of the State of New York.
- Jurisdiction: Any legal disputes arising under this Agreement shall be brought exclusively in the appropriate courts of New York, New Jersey, or Connecticut.
- Entire Agreement: This document constitutes the entire understanding between the parties and supersedes all prior agreements, discussions, or understandings, whether oral or written. No modification of this Agreement is effective unless made in writing and signed by both parties.